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Planning a conference takes more than booking speakers and a venue. From building a clear run of show to aligning production plans with the space, successful conferences rely on strong technical planning, realistic timelines, and the right production team. This post breaks down five must-haves every planner needs to create a smooth, professional conference experience—without the stress or last-minute surprises.

Multi-day and build-heavy events look incredible when they’re done right. The lighting feels intentional, the sound is consistent from room to room, transitions are seamless, and everything appears to “just work.” What most people don’t see is the amount of planning, coordination, and production leadership required long before the first guest ever walks in. At RhythmHaus Live, we’ve learned that many challenges on show day aren’t caused by last-minute issues — they’re the res

Why intention matters in live production and what we’re building at RhythmHaus Live.